"How many cars do we have?"
Stock lives in a register, a phone gallery and someone's head. Dealer-owned and consignment cars get mixed up.
Three phone calls to answer one question.
Built for India's pre-owned car dealers
Every car. Every rupee. Every paper. One desk.
Stop chasing registers, Excel sheets and WhatsApp messages. Gadidesk™ puts your whole yard in one simple system, from the day you buy a car to the day its RTO transfer is done and every payment is settled, so you always know what you really earned on each deal.
- Data stays on your own computer
- Encrypted and backed up
- Help in English, मराठी, हिंदी
Real screen from the Gadidesk app. Vehicle and phone numbers partly hidden. Tap any screen to enlarge.
One record for each car
Follow one car through Gadidesk™
Choose a step to see how Gadidesk helps your business.
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Step 1 of 8
Enquiry & follow-up
Every walk-in and phone enquiry is recorded with its follow-ups, so no buyer depends on someone's memory.
- Walk-in and phone enquiries tracked
- Newly added cars show past enquiries matching their model and budget
- Share car details and photos with customers on WhatsApp in one tap
- Follow-ups that don't depend on memory
- Test drives and bookings tracked too
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Step 2 of 8
Inspection
A checklist covers body, engine, interiors, tyres and papers, so you see issues before you pay.
- Structured inspection checklist, customizable to your requirements
- Issues noted before you pay
- Inspection issues factored into price negotiation
- Report PDF for buyers
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Step 3 of 8
Purchase or consignment
Your own cars and commission cars stay separate, with seller payments, approvals and agreements on record.
- Purchase checklist and Owner approval
- Fixed, percentage or margin commission
- Purchase and consignment agreements ready to print in English, मराठी and हिंदी
- Agreement clauses customizable to your requirements
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Step 4 of 8
Refurbish & costs / Auto Price Engine
From the day a car is added, its selling price is calculated automatically from your profit and margin expectations. Every repair and expense is booked against the car and the price updates with it, so you can compare estimated and actual costs.
- Estimated vs actual costs
- Every cost incurred updates the car's total cost automatically
- Automatic price engine: set a fixed profit and a % markup, and the selling price follows whichever is higher, so every car stays in profit
- Approval for big expenses
- Profit visible only to those you allow
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Step 5 of 8
Booking & sale
Test drives, bookings and the final sale are tracked in one place, with the sale agreement and delivery note ready to print.
- Test drives and bookings tracked
- Direct sale or with exchange
- Sale agreement ready to print in English, मराठी and हिंदी
- Sale agreement clauses customizable to your requirements
- Delivery note ready to print
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Step 6 of 8
Receipts & payouts
See what each buyer has paid, what the finance company still owes you, and what you owe sellers.
- Printable buyer receipts
- Finance payout tracking
- Balance due at a glance
- Vehicle delivery blocked while customer payments are pending
- Live tracking of payables and receivables for each customer
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Step 7 of 8
RTO transfer
Track each transfer with your RTO agent: application, dates, documents and status, so overdue work stands out before the buyer calls you.
- Ownership transfer, NOC and loan-closure removal tracked with your agent
- Agent directory
- Overdue work stands out
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Step 8 of 8
Closure & profit
A car deal cannot be closed while any payment or paperwork is pending. If you attempt to close a deal prematurely, all pending actions will be displayed so you can complete them before closing the deal. You can also see exactly how much you have earned from each deal.
- Estimated vs actual profit and margin
- A full cost sheet for each car, ready to print
- Automatic owner settlement statement for consignment cars
The challenge today
Your business has grown. Your registers haven't.
Most pre-owned car dealers still run a lakhs-and-crores business on diaries, Excel, phone calls and memory. It works - until it doesn't.
Profit is a guess
Mechanic bills, denting and painting, fuel, commission, and vehicle transportation costs are often recorded on loose slips. The actual cost of a car is calculated weeks later — or sometimes never.
"We sold it for more, but did we earn more?"RTO work slips
Transfers, NOCs and loan-closure removals are tracked by calling the agent. Delays surface only when the buyer complains.
Legal risk, and an unhappy customer.Papers go missing
RC, NOC, insurance and signed agreements move between staff, agents and owners with no record of who has what.
"Who took the original RC?"Consignment disputes
Owner's expected price, your commission, expenses and advances are worked out by hand at settlement time - and argued over.
Calculations nobody can explain later.Money slips through
Token, balance and finance payouts from banks are followed up from memory. What is owed to sellers is just as unclear.
Missed collections, delayed settlements.Everything depends on people
When one employee is on leave, the whole picture is on leave too. Nobody knows who changed what, or when.
No accountability, no trail.GST and paperwork stress
Margin-scheme invoices, agreements and receipts are typed again for each deal, and month-end means chasing papers for your CA.
Hours lost every month.
What changes
From scattered to in control
Gadidesk treats the car as the centre of your business. Every cost, paper, payment and task is tied to the car it belongs to.
Without Gadidesk
- Stock counted on the phone, every time someone asks
- Costs on paper slips, profit known "roughly"
- RTO status known only after calling the agent
- Agreements and receipts typed again for each deal
- Consignment settlement worked out by hand
- If the computer crashes, the Excel file is gone
With Gadidesk
- Live stock: status, location and days in stock for every car
- Every car expense tracked, true profit on sale
- RTO work: stages, agents and overdue alerts
- One-click agreements, receipts and invoices
- Consignment payout, explained line by line
- Encrypted backups, restore on any new computer
Everything in one place
Built around how a pre-owned car yard really works
Not a generic CRM or accounting package. Every screen was designed for the dealer's day: buying, preparing, selling and closing cars.
Vehicles & Vehicle 360
One page per car with its whole story - purchase, costs, papers, buyer, payments and RTO.
- Clear status from "Purchased" to "Closed"
- Photos and printable price card for the car
- Stock ageing so no car is forgotten
Purchase & Exchange
Record who you bought from, at what price and with which papers - including old cars taken in exchange.
- Purchase checklist and Owner approval
- Seller payments and balance due
- Purchase agreement ready to print
Consignment (commission) cars
Cars you sell on an owner's behalf stay clearly separate from your own stock, with their own rules.
- Fixed, percentage or margin commission
- Automatic owner settlement statement
- Handover and return records
Inspection
A structured checklist - body, engine, interiors, tyres, papers - with an inspection report you can share.
- Issues noted before you pay
- Report PDF for buyers
Costs & true profit
Every rupee spent on a car - repairs, denting, polish, fuel, transport, commission - booked against that car.
- Estimated vs actual costs
- Approval for big expenses
- Profit visible only to those you allow
Enquiries, test drives & sales
Track walk-in and phone enquiries, test drives, bookings and the final sale - direct or with exchange.
- Follow-ups that don't depend on memory
- Sale agreement and delivery note
Receipts, payments & finance payouts
Know exactly what each buyer has paid, what the bank or finance company still owes you, and what you owe sellers.
- Printable buyer receipts
- Finance payout tracking
- Balance due at a glance
RTO tracking
Ownership transfer, NOC, loan-closure removal and more - each step with its agent, dates and status.
- Agent directory
- Overdue work stands out
Documents & agreements
Know which papers each car has, which are missing and who is holding the originals.
- Custody trail for RC, NOC, insurance
- Agreements in English, Marathi or Hindi
Simple GST invoicing
Prepare GST invoices for your sales, including the margin scheme for used cars, plus a ready list for your CA.
- Credit and debit notes
- CA export at month-end
Dashboard & reports
Stock value, ageing, sales, collections, pending RTO and profit - on one screen, every morning.
- Click any number to see the cars behind it
- Export to Excel or PDF
Tasks, alerts & team
Give work to staff, see what is pending, and get reminders for what needs your attention.
- Owner and Employee roles
- Every change recorded with name and time
Inside the app
Real screens from Gadidesk
Taken from the app with test data. Vehicle and phone numbers are partly hidden. Tap any screen to see it full size.
Vehicle 360
The full story of a car, on one page
Open any car and see where it stands - what you paid, what you spent, who bought it, what has been collected and whether the RTO work is done.
- No more hunting through registers, chats and files.
- Profit after every cost, worked out as you go.
- A clear timeline of who did what, and when.
Consignment settlement
Settle with car owners without arguments
When a commission car sells, Gadidesk works out exactly what the owner gets - sale price, your commission, agreed expenses and advances already paid - and prints a statement both sides can read.
- Fixed, percentage or margin commission - your choice per car.
- Consignment agreement and return acknowledgement ready to sign.
- Your own stock stays separate, so profit reports stay correct.
RTO & documents
Never lose track of RTO work or original papers
See every pending transfer, NOC and loan-closure removal with its agent and due date. Know which originals you hold and who has the rest.
- Overdue work stands out before the buyer has to call you.
- Missing papers are flagged for every car.
- A car can't be closed while money or paperwork is pending.
Profit per car
Know what you really earned on every car
Selling price against every rupee of cost - estimated while the car is in stock, actual once it is sold.
- Estimated vs actual profit and margin.
- A full cost sheet for each car, ready to print.
- Only the people you allow can see profit figures.
Reports
See which cars make you money
Sales and gross margin by brand, by model or by sales executive - for any period, exported to Excel or PDF in a click.
- Buy more of what sells at a good margin.
- Click any dashboard number to see the cars behind it.
- CSV, Excel and PDF exports for your CA or partners.
Made for Indian dealers
Speaks your language. Fits your paperwork.
Small things that save real time in an Indian showroom.
Three languages
Agreements print in the language your customer reads, and step-by-step Help is available for your staff.
Englishमराठीहिंदी
GST margin scheme
Invoices that follow the used-car margin scheme, with a clean list for your CA. Filing stays with your CA.
WhatsApp sharing
Send a car's photos and details to a customer on WhatsApp straight from the car's page.
RC reading
Take a photo of the RC and Gadidesk fills in the registration details for you - less typing, fewer mistakes.
Your data, your shop
Your business data never leaves your shop
Gadidesk runs on your own computer. Your stock, customers, prices and profits are not uploaded to anyone's server - not even ours.
Works on your shop computer
Day-to-day work does not depend on the internet, so a slow connection never stops a sale.
Encrypted data
Your data is stored encrypted and tied to your licensed computer, so a copied file is unreadable elsewhere.
Backups only you can open
Back up to a pen drive or another folder, protected by a passphrase only you know. Restore on a new computer if the old one fails.
Right access for the right person
Owner and Employee roles, approvals for sensitive actions, and a full record of who changed what.
Who it's for
For the owner, and for the whole team
Independent pre-owned car showrooms and yards - whether you sell 5 cars a month or 50.
See your whole business at a glance
Stock value, cars that are ageing, money due and profit per car - always current, always in one place.
Less paperwork, faster deals
Enquiries, test drives, bookings, agreements and receipts - done in minutes, printed in the customer's language.
Nothing falls through the cracks
Collections, seller payments, finance payouts, RTO and documents - each with a clear status and owner.
Getting started
Up and running without the headache
You don't need an IT team. We help you set it up and get your staff comfortable.
Book a demo
Fill in the form or message us on WhatsApp. We'll show Gadidesk using examples from a dealership like yours.
Install on your PC
We install Gadidesk on your shop's Windows computer and set up your shop details, logo and staff logins.
Add your current stock
Start with the cars in your yard today. New purchases and sales go in as they happen.
Run your yard
Use it every day, with built-in Help in three languages and our support when you need it.
Pricing
One licence for your shop
Tell us about your shop and we'll share a plan that fits.
- All modules included
- Logins for your staff
- Installation and setup help
- Help in English, Marathi, Hindi
- Updates during the licence
- Phone and WhatsApp support
Pricing on request
Share your details and we will call you back with pricing and a demo slot.
Get pricing
Questions
Frequently asked questions
Is my data uploaded to the internet or your server?
No. Gadidesk runs on your own computer and your business data stays there. It is stored encrypted, and backups are protected by a passphrase only you know.
What do I need to run Gadidesk?
A Windows 10 or Windows 11 computer at your shop. Each staff member gets their own login. Internet is not needed for day-to-day work.
Can my staff use it from different computers or phones?
Today Gadidesk runs on one computer in your shop, with a separate login for each person. Using it from more computers is planned for later versions.
What happens if my computer breaks down?
Take regular backups to a pen drive or another folder. If the computer fails, install Gadidesk on a new one and restore your latest backup with your passphrase.
Does it handle consignment / commission cars?
Yes. Consignment cars are kept separate from your own stock, with fixed, percentage or margin commission and an automatic owner settlement statement.
Does Gadidesk file my GST returns?
No. Gadidesk helps you prepare GST invoices (including the used-car margin scheme), notes and a list for your CA. Filing returns stays with your CA.
Is it available in Marathi or Hindi?
Agreements can be printed in English, Marathi or Hindi, and the built-in Help is available in all three. The app screens are in English.
How much does it cost?
Pricing depends on your shop. Send us an enquiry and we will share the plan with you.
Request a demo
See Gadidesk working for your dealership
Tell us a little about your shop. We'll call you to understand how you work today and show you how Gadidesk fits.
Request a free demo
We usually reply within one working day.
Ready to drive your dealership into the future?
Be one of the first dealers on Gadidesk.